A Special Event Application will require either a Full or Temporary Road Closure on a District Road. There are two types of agreements that can be applied for on District Roads, a Road Closure or a Road Usage. The definitions and requirements of each are outlined further below:

Road Closure

A road closure involves the complete closure of a District roadway to all vehicular traffic. All road closure applications must meet the following criteria, at minimum, to be considered as a complete for approval. Only complete applications will be accepted for any proposed new or recurring Special Events.

Road Usage

A road usage involves occupation of any portion of the road right-of-way and can include road shoulders and lanes. Vehicle traffic is allowed to flow through the event as normal or traffic is slightly altered to accommodate the event (using a portion of a single lane, for example). Any road usage which affects or impedes the normal operation of traffic within a District roadway is subject to the same requirements for a Road Closure.
While still requiring a special event agreement, special event applications that do not interfere with or impede normal traffic patterns (meaning no lane encroachments) can be considered for exemption from the TCP requirements on a case-by-case basis. A memo stating this will be required in your submission if approved by District staff in place of your formal TCP. All other submission requirements would still apply.

Requirements for a Special Event Application

1- Completion of Special Event application.
2- Certificate of Insurance (COI)
A Certificate of Insurance (COI) which includes The District Municipality of Muskoka as the certificate holder as well as an additional insured. Your certificate should also note that the District will be provided at least thirty (30) days notice of cancellation of the policy.
3- Detailed Mapping
Detailed mapping showing the planned locations of any closure(s) and proposed detour. This must include the dates and times of the proposed closure(s) and detour(s).
4- Traffic Control Plan (TCP)
Inclusion of a Traffic Control Plan (TCP) prepared by a qualified person (QP). A QP is considered to be anyone who is trained and competent in complying with the requirements of Ontario Traffic Manual Book 7 as developed by the Ministry of Transportation Ontario. A TCP includes signage and traffic notification requirements to ensure public safety during any event for road closure or usage (similar to construction work). A QP often includes staff from either a transportation consultant, roads contractor or traffic control service provider.
Applicants are required to include a supporting memo from the QP indicating that they have prepared their TCP in compliance with MTO Book 7 as part of their application.(OTM)
Note that applicants are required to provide, install and remove any and all event related signage and traffic control requirements at their cost as well as ensure that Emergency Services have been given preliminary notification of the event (including Fire, Ambulance and Police).

Applicants are encouraged to contact the District Public Works Department with any questions or concerns regarding which type of requirements are applicable to their special event by contacting:
Email: roads.permits@muskoka.on.ca
Phone: 705-645-2100, Extension 4599

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Applications must be submitted to Muskoka at least ninety (90) days prior to the
proposed event.

RIGHT CLICK point, or multiple points to draw a road segment.